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ABACUS Financial ABACUS Builder ABACUS Professional
Functional characteristics of the system summary
ABACUS Financial is an automated system of management of financial-economic activity of a company or a group of companies (holding), which has been designed with the objective to computerize their operation technology management. The system enables to receive all the required information about the company's financial-economic status, to get a complete picture of its economic activity, dynamics of its processes in order to make a managerial decision. The system is intended for companies with a substantial flow of documents and involved in the solution of significant financial-economic and accounting issues. The system enables to incorporate all the data into a single arrangement of the company's flow of documents providing information for its various departments - planning, finance, production, law, etc.
Automation of the financial-economic and accounting activity of a company is based on the application of logic charts. A logic chart is a data-and-logic-based representation of relations among the objects of analytical accounting and economic activity reflected in the balance sheet accounts. A logic chart looks more like a directed graph, only uses terms specific for the field.
Logic charts allow the system analyst to describe planning and accounting practice of the company as well as work technology at each department using those names of objects of analytical accounting, of relations among them and among economic operations which are generally accepted by accountants, financiers and planners.
At the same time the automated system itself plays only the role of an interpreter of the incorporated logic chart thus offering the end user an automation mode exactly corresponding to the accounting and planning practice of the company. The forms of the documents displayed are the mirror image of their conventional paper counterparts. The system does not reveal to the user all the complexity of relations among the objects of accounting while preserving its unique ability to be adapted to modifications in legal and/or accounting practice of the company by natural restructuring of the basic logic chart.
The approach based on the application of logic charts allows to adapt the system to the required accounting practice quickly and by a big group of staff, as well as to adjust the accounting practice to the changes in real life. All this can be done within a limited time period and at no big expenses.
First and foremost, it is a financial-economic and accounting system uniting planning and cost accounting methods on common principles. Planning of costs, payments, revenues is as a rule made according to the same objects of analytical accounting as are in the long run all transfers of material and monetary resources collected and registered.
The system incorporates a widely used principle of all-round multilevel analytical accounting. In analytical accounting brought about by the logic chart any object of analysis is "penetrating", meaning that all relevant economic operations are reproduced irrespective of the balance sheet item they belong to. This ensures efficient and strategic management of the company in various aspects.
The system's particular feature is that its developed analytical accounting is inseparable from its synthetic accounting. As the logic chart reveals relations among the objects of accounting and economic operations reflected in balance sheet accounts, the system based on the logic chart, does not select any of the accounting types, and at the same time, can provide matching between synthetic and analytic information, giving absolutely equal presentation of information, both through synthetic and analytic analysis, the information being presented in graphic form.
For a number of departments, such as warehouse, main production, settling with organizations-counterparts and some others, records are expressed not only in terms of cash but also in terms of quantities. The purpose of the quantity/cash accounting is the solution of problems of materials and finished products stocks control, calculation of costs, management of material values movement, maintenance of inventory norms, management of mutual settlements with suppliers and customers and many others. It is characteristic of the quantity/cash record-keeping that it is always made in terms of objects of accounting (commodities, securities, objects of fixed assets) in various units depending on filling and packaging.
Any document can be prepared in any currency (including the one accepted within the company), and any statement can be received in any currency. When ordering the goods the system enables to convert prices from hard currency as shown in the price list to rubles, automatically calculate currency rates difference and make corresponding entries.
The system enables to keep records of several sets of accounts simultaneously, including those of international accountancy standards (IAS/GAAP).
The system has a powerful tool for making an informal analysis of financial-economic activity of a company. This means that without forming the "classic" accountancy the user can manage and analyze the current financial state, profit and expenses. Protection from unauthorized entry is provided. The system contains data protection at the level of differentiating between entry rights of various users. The data are available only to the authorized user, and each authorized user has the right to gain access only to the data he/she has the right to use.
Remote access to the central base can be achieved through modem, Internet, satellite having in view that it is a multi-user system and can support many users at a time.
The system enables to register and process information of various organizations with the drawing-up of a consolidated balance and the formation of consolidated accounts.
The system is open at the level of accounting policy, terminology of the sphere of application, algorithms, displayed and accounting documents, menu as well as at the lower level of information presentation.
ABACUS Financial being a truly corporate system allows internal solution of discrepancies among corporate subjects.
The system is based on the "client-server" concept, is founded on ORACLE DBMS, and works in Windows operating system. Data processing rate and data corruption protection level are ensured by ORACLE DBMS capacity and reliability. ORACLE being one of the most powerful platforms, eliminates all possible limitations as to the company size, volume of its document flow, complexity of its accounting and managerial functions.
The system contains information on when and by whom the document was created, changed, deleted or restored. The system allows "soft" deletion of documents: when deleted a document is stored in the deleted documents archive file, from where, if necessary, it can be restored.
Distinct division of accounting, control and analytical application of the system enables it to be independent of accounting and/or managerial qualification of the user: each user can perform his/her own tasks without interfering in the domain of his/her neighbor's competence.
Base version of the complex includes the following sections:
The system has the following guides:
All guides have an unlimited volume.
ABACUS Financial contains a complete document flow of financial-economic activity of a company. "Cash" division, for example, involves all documents related to financial transactions. The system even keeps records of bank statements, hard currency purchase applications and orders, and keeps payment documents records in the form of separate documents for current work. Document abundance does not complicate the system, but enables to perform proper management of document processing. For instance, one can relate a payment document to the payment justification document: agreement, advance payment account, etc. Document processing in the system is a two-stage procedure, performed with independent control, both by accountants and managers (analytical processing). For example, as the result of a payment order processing performed by a manager, the full document sum or its part is referred to the payment justification document.
Independent document processing is accounted for by the fact that financial-economic activity of a company requires integration of accounting department with commercial, technical, production and management departments as far as the specific character of the tasks and the document flow is concerned. In the system of management control closely related departments have equal rights in the information forming. As has already been mentioned, the data in the system are safely protected against unauthorized entry. The data are available only to the authorized user, and each authorized user has the right to gain access only to the data he/she has the right to use.
Distinct division of accounting, control and analytical application of the system enables it to be independent of accounting and/or managerial qualification of the user. Each user can perform his/her own tasks without interfering in the domain of his/her neighbor's competence, but at the same time can make use of the results of his/her work. Such approach provides equally efficient work with documents of managerial and accountant staff.
Completeness of the document flow and unity of management and accountancy control in the system are accounted for by the application of common mechanism of document interaction.
Analytical processing of basic documents is accompanied by accountancy processing in accordance with the document-justification. A document-justification envisages the description of the technique of processing of basic documents executed on its basis, this technique being reflected in the Accountancy Entries Card.